Protecting What Matters Most
Security is fundamental to every 1031 exchange. Aspen Exchange maintains rigorous safeguards designed to protect client information, exchange funds, and transaction documentation throughout the exchange process.
As a Qualified Intermediary, Aspen Exchange recognizes the importance of maintaining strict controls around sensitive financial information and exchange proceeds. IRS guidance emphasizes the importance of protecting confidential information through appropriate administrative, technical, and physical safeguards.
Secure Exchange Funds
Exchange funds require careful handling throughout every transaction. Aspen Exchange maintains dedicated processes for receiving, safeguarding, accounting for, and disbursing exchange proceeds in accordance with the applicable exchange agreement and transaction instructions.
Data & Information Protection
Client and transaction information is handled through controlled systems and access procedures designed to limit information to authorized personnel. Security measures may include encryption, access controls, secure transmission, monitoring, and other safeguards appropriate to the information being protected. IRS security guidance identifies encryption and controlled access as important protections for sensitive information.
Controlled Access
Access to sensitive client and transaction information is limited according to role and business need. Internal controls are designed to reduce unauthorized access and help maintain the confidentiality and integrity of client information.
Transaction Security
Before exchange funds are released, transaction instructions and supporting documentation are reviewed according to established procedures. Clear authorization processes and documented records provide additional controls throughout the exchange lifecycle.
Ongoing Security Practices
Security is an ongoing responsibility. Aspen Exchange continually evaluates its processes, technology, and operational controls to maintain appropriate protections as security risks and technology evolve.
Cybersecurity & Insurance
Aspen Exchange maintains cybersecurity and insurance protections designed to provide an additional layer of protection for clients and their exchange transactions.
Built Around Security
From the initial exchange agreement through the final transfer of replacement property, security remains an integral part of the Aspen Exchange process.
Secure. Controlled. Accountable.
How We Work
Exchange Consultation
Every 1031 exchange begins with understanding the transaction. Our team reviews your property sale, investment objectives, timeline, and exchange structure to establish a clear path forward.
Exchange Structure
The appropriate exchange structure is established based on the transaction. Forward, reverse, improvement, and multi-property exchanges can be structured around the investor's specific objectives.
Documentation & Compliance
Exchange documentation is prepared and coordinated throughout the transaction, including assignment agreements and exchange records, with the process structured around applicable IRS requirements and deadlines.
Funds & Property Coordination
Exchange funds are held and administered as required while coordination continues between the investor, title and escrow professionals, real estate advisors, and other parties involved in the transaction.
45-Day Identification
Following the sale of the relinquished property, replacement property must generally be identified within the 45-day identification period. The identification process is documented and coordinated as part of the exchange.
180-Day Completion
The replacement property must generally be acquired within the applicable 180-day exchange period. Deadlines are tracked throughout the transaction to keep the exchange moving toward completion.
Exchange Completion
Once the replacement property closes and the required exchange steps are completed, final documentation is coordinated and the exchange is concluded in accordance with the established structure.
